AI Automation for Property Managers
Maintenance requests, tenant emails, lease paperwork, rent reminders, inspections and owner reports. We automate the day-to-day admin of managing properties, connected to your property management software and the tools your team already uses.
Built for property management companies of 10–100 people.
Maintenance request, automated
Anything unusual goes to your team to review first.
Most teams we talk to spend hours every day on:
The more doors you manage, the more of this there is.
Requests arrive through every channel and are triaged and assigned by hand.
Requests are read, categorized by urgency and trade, logged against the property and sent to the right contractor, with tenants and owners kept updated. When the contractor's invoice arrives, it's matched to the job for approval. See invoice processing automation.
The team answers the same questions about rent, repairs and move-outs all day.
Enquiries are categorized and linked to the tenancy, routine questions get suggested replies, and anything sensitive goes straight to a person. See inbox automation.
Lease details are read and typed into the system, and renewals are tracked by hand.
Leases and applications are read, key dates and terms are entered, and renewals and expiries are flagged ahead of time. See document processing automation.
Late payments are spotted in reports and chased one tenant at a time.
Payments are checked against what's due, polite reminders follow your schedule, and arrears that need a person are escalated with the history attached.
Notes and photos are turned into reports by hand after every visit.
Inspection notes and photos are organized into a draft report in your format, with issues turned into maintenance tasks for review.
Statements and updates are assembled from several reports each month.
Rent, costs and maintenance activity are pulled into owner statements and updates on schedule, ready for review before they go out.
Every portfolio runs differently, by property type and market. We map your version before building anything.
BeforeMaintenance requests are triaged by hand
AfterRequests arrive triaged, logged and assigned
BeforeThe same tenant questions are answered all day
AfterRoutine questions get suggested replies
BeforeLease details are typed into the system
AfterLease details and key dates are entered automatically
BeforeLate rent is chased one tenant at a time
AfterReminders go out on schedule, with escalations flagged
BeforeOwner statements are built each month
AfterOwner statements are drafted and ready for review
Automation handles the routine work. Arrears action, deposit decisions, repairs above your approval limits and anything sensitive with a tenant or owner always go to a person.
When the AI isn't confident, or the stakes are high, the item goes to a person to check before anything is posted.
We add validation checks (totals, formats, duplicates, matching against your records) on top of the AI.
Every automated action is logged: what came in, what was extracted, what changed, and who approved it.
We sign an NDA before we see your data, access is limited to what the automation needs, and we never use your data to train AI models.
Access is limited to the systems each automation needs, every action is logged, and tenant and owner data is never used to train AI models.
We connect to your existing tools, including:
Works with
Using something not listed? If it can be reached, we can usually connect to it.
We follow a tenancy through your business, from application to move-out, and see where your team's time goes.
We pinpoint the processes where automation will realistically pay for itself, and tell you which ones won't.
We build the AI-powered automation, with checks and human review where the stakes are high.
We connect it to the software your team already uses, so nobody has to learn a new tool.
We monitor it, fix issues, and expand it as your business changes.
Property management automation uses software, and increasingly AI, to handle the repetitive admin of managing properties: maintenance requests, tenant enquiries, lease documents, rent reminders, inspections and owner statements. It gives property managers more time for tenants, owners and properties.
No. We don't sell software. Property management workflow automation connects the systems you already run, like your property software, inbox and accounting, so the steps between them happen without retyping.
Only if you want them to. We usually start with suggested replies your team approves, and anything sensitive always goes to a person.
Most likely. Systems like AppFolio, Buildium and PropertyMe offer APIs or integrations, and we can usually work with others through exports. Tell us what you use and we'll confirm.
It can triage and log requests at any time and alert your on-call contact for urgent issues, based on rules you set.
Usually with maintenance requests or tenant enquiries. They're high-volume and follow a clear pattern, so automation in property management tends to pay back fastest there.
Tell us where your team loses the most time: maintenance, tenant emails, leases, rent or owner reporting. We'll tell you what AI can realistically handle.
Find What You Can AutomateFree assessment. No commitment. If something isn't worth automating, we'll say so.
